The expensive gap is often between the field record and the financial record. A technician knows why extra work was needed. The customer saw it. Yet the office still receives a pile of notes and photos that must be translated into an estimate, change order or invoice.
Research signalInvoice, payment and quote-to-cash friction appeared in 215 low-star reviews across all 8 sampled apps. Estimate and quote friction appeared in 61 reviews across 7 apps.
A traceable estimate workflow
- Capture condition, measurements, materials and recommended work at the job.
- Select reusable scope items without erasing the technician’s original notes.
- Show the customer the scope, price, exclusions and supporting evidence.
- Record approval, rejection or requested change on the job timeline.
- Carry approved facts into an invoice-ready pack and accounting export.
Why evidence belongs beside price
A line item such as “replace damaged valve” is more useful when the customer can see the condition that justified it. That connection can reduce confusion, make change approvals clearer and give office staff the context they need.
What FieldProof will not be in v1
The pilot is not a full accounting ledger, payment processor, inventory forecaster or tax system. The goal is to prepare trustworthy billing inputs and export them to the systems already responsible for accounting.
Planned integrations and pricing are hypotheses to validate with pilot teams. This page describes the intended workflow, not generally available production functionality.