FieldProofShort answer
How should field evidence reach an estimate or invoice?
The safest workflow carries captured materials, readings, photos and approved scope into an invoice-ready pack without retyping. It preserves the original field record and the customer's decision instead of turning FieldProof into an accounting ledger.
Product status: a limited FieldProof founding-pilot PWA is live at /app/. It implements the bounded workflow described here, but is not a broadly generally available service.
Compare the workflow approaches
| Approach | Useful when | Trade-off to verify |
|---|---|---|
| Camera roll, paper and messages | Very low setup overhead | Context, approval and export are fragmented |
| Broad field-service suite | CRM, dispatch and operations must share one platform | Mobile complexity, contract terms and offline depth vary |
| FieldProof founding pilot | A small crew needs a focused evidence-to-approval layer | Limited pilot; not a replacement for accounting or a full CRM |
Selection criteria
- Scope items link back to the evidence and notes that justified them.
- Approval, rejection and requested changes remain on the job timeline.
- The result exports cleanly to the accounting system already responsible for money.
Evidence boundary: the complaint counts come from a defined App Store review window and overlapping deterministic themes. They indicate recurring friction, not market share, causality, satisfaction rate or a promise that every team has the same problem.
Frequently asked questions
Does FieldProof replace accounting software?
No. It prepares evidence-backed estimates and invoice-ready records; it is not a general ledger, tax system or payment processor.
Why connect photos to price?
The connection gives customers and office staff context for scope changes and reduces reconstruction from disconnected notes.
What is live today?
The founding-pilot PWA can create jobs, capture evidence, record approval status and export an evidence pack. Broader accounting integrations are not claimed.
The expensive gap is often between the field record and the financial record. A technician knows why extra work was needed. The customer saw it. Yet the office still receives a pile of notes and photos that must be translated into an estimate, change order or invoice.
A traceable estimate workflow
- Capture condition, measurements, materials and recommended work at the job.
- Select reusable scope items without erasing the technician’s original notes.
- Show the customer the scope, price, exclusions and supporting evidence.
- Record approval, rejection or requested change on the job timeline.
- Carry approved facts into an invoice-ready pack and accounting export.
Why evidence belongs beside price
A line item such as “replace damaged valve” is more useful when the customer can see the condition that justified it. That connection can reduce confusion, make change approvals clearer and give office staff the context they need.
What FieldProof will not be in v1
The live pilot is not a full accounting ledger, payment processor, inventory forecaster or tax system. The goal is to prepare trustworthy billing inputs and export them to the systems already responsible for accounting.